| Administrative/Financial
Systems |
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Encompassed
here are all software and systems related to fiscal and personnel
management, Human Resources and Financial applications (GHRS and LGFS,
respectively) especially for the Departments of Finance, Budget, and
Personnel. It also provides the analytical tools required to optimize use
of these systems for management
These are the projects currently underway:
This web-based, more user-friendly Leave Management System is gradually being rolled out to all County departments. It will eliminate unnecessary paperwork that currently clutters the time and leave process as well as show reductions in the workload in every department. New scheduling software is needed to accommodate the needs of the Department of Correction, as well as other County Departments. The project starts with Correction in order to facilitate their compliance with a previous advisory committee recommendation. Support the TimeSheet Professional (third-party time reporting application) implementations in DPW, Planning and some sections of IT. Expand TimeSheet to other County departments (possibly Law and HR) and other IT sections and assist users in customizing the product for their needs. This project also enhances the usefulness of the TimeSheet product by developing in-house enhancements including an interface to the Financial system for interdepartmental billing and additional reporting capability using Crystal Reports. This project aims to develop a web application as an alternative to printing the Direct Deposit Form. This would allow County employees to sign into a web application and obtain the receipt of paycheck information via the internet. Provide support to development teams and departmental users in the form of technical assistance, knowledge transfer and formal training obtained from third parties in the use of the Crystal Decisions suite of business information software. Maintain the Crystal environment including four servers and standalone Crystal developer installations. Develop strategies for enterprise reporting. Currently Purchasing uses a 7 part pre-printed form for Purchase Orders and sends a different copy to the appropriate parties (Finance, vendor, Budget etc.) This project will eliminate the 7 part form with an electronic form that could be e-mailed or automatically sent to the appropriate party. There is a free service that Purchasing can use to post Bids in the internet. We would need to create an interface file to this vendor. Purge Completed Capital Project and Trust accounts various tables from the County Financial System. Every year the laws and forms change for the 1099 processing, so a development effort is needed. Improve the Reporting feature of the new APE (payroll entry) system. Every year the laws and forms change for the W2 processing, so a development effort is needed. The New Exam system was implemented in 2003. With any new system there will be considerable support needed at the beginning as well as enhancements requested. GASB34 is a new reporting requirement for the Finance Department. There is a need to interface data from LGFS into the GASB reporting application. This project would create a file of projected payroll information for the Budget department. Implement workflow for the Human Resources Department which would include automating the XD-10 as well as the PTF (for county departments) and LJ1 (for local municipalities.) Develop statistical reporting on quantifiable performance indicators for County departments to use as a tool in performance-based management and budgeting. Automate interdepartmental billing and other IT administrative functions to improve accuracy and efficiency. |
